Hiring: Executive Assistant

Role: Mission, Outcomes, Competencies, Requirements

Be sure to read more about the position below, then click to apply

Your mission:

To provide meaningful, managerial, and logistical support to the Executive Team through effective communication, calendar management, documentation, and task execution. You will play a key role in driving operational and organizational efficiency, empowering the Executives you serve to spend more time in their zone of genius because of optimized workweek and task flow you help manage and create. The EA's goal is to support and serve the Executives in a manner which makes them more effective, makes the business run smoother, the team more clear on priorities and projects, and the company grows more as a result.

Outcomes:

Develop a complete understanding of how the business functions (Marketing> Sales > Service)

Drive Executive Efficiency through resourcefulness and task management

Manage Executive Calendars

Create Company Documentation for both one-off projects and repeated tasks

Take on Business Admin tasks to free up executives time

Take on Personal Admin tasks to free up executives time

Competencies:

Thrives with both repetitive and new tasks

Hungry Learner - Constantly looking to improve and beat their current best, exploring new ways, asking questions, to see if something could be better. Other would say you’re “Self-Directed” and often “Inquisitive”

Always Resourceful - Confronts a problem, challenge, or roadblock and immediately starts looking for and seeking out a resolution. You act without being told what to do.

Efficiency Driver - Often referred to by others as a “Problem solver”, “Fixer” and someone who “Likes Efficiency.”

Organization is Life - Well organized and detail oriented, often having a “certain way” they think many things should be done.

Attention to detail - Does not let important details slip through the cracks or derail a project.

High standards - Expects personal performance and team performance to be nothing short of the best.

Follow-through on commitments - Lives up to verbal and written agreements with an understanding of the high level of responsibility the position holds to our team and clients, and the time and effort necessary to follow through on these commitments.

Teamwork - Reaches out to peers and cooperates with supervisors to establish an overall collaborative working relationship.

Requirements:

Highly proficient with modern tech stacks, including Google Workspace (especially Calendar and Docs), Monday.com, and Slack.

Well-organized, detail oriented, ability to multitask with great follow-up skills and superior communication

Demonstrates mastery in managing complex, interwoven business and personal calendars with extreme accuracy and discretion.

A resourceful and autonomous problem-solver, capable of researching solutions and taking initiative with minimal direction.

Exceptional ability to synthesize information and create clear, error-free documentation, from diligent meeting notes to formal Standard Operating Procedures (SOPs).

Exhibits unwavering trustworthiness and reliability in handling both high-stakes business tasks and sensitive personal administration.

Possesses a strong sense of business acumen with the ability to quickly learn operational workflows to anticipate needs and support executive strategy.

Serves as a clear and professional communication hub, capable of triaging information and representing the executives effectively.

Quiet home office

Reliable, fast internet connection with a modern computer

Computer:

Less than 3 years old

With high quality video camera for meetings

With high quality audio for communication and meetings

High speed internet with average speeds above 25 MB/s or higher

Strong English communication skills, both written and verbal

Excellent at solving problems and being always resourceful (alone and with other people)

Must be fully available and able to complete work during US Central Time, Monday - Friday, 9 am - 5 pm CT

Does this sound like the perfect role for you?

Ready to apply? Click the button below to begin the process.

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